Participant Information

48th Annual IACIS International Conference
October 1-4, 2008
Savannah Marriott Riverfront
Savannah, Georgia

• General Conference Information
• Hotel Reservation Information
• Conference Registration Information
• Conference Registration Cancellation Policy
• Conference Presentation Guidelines
• Fun Night Information

General Conference Information

Make plans to attend the 48th Annual IACIS International Conference held in the charming southern atmosphere of Savannah, Georgia, USA! The program will include an array of paper sessions along with several workshops and panel sessions. The IACIS program will provide an opportunity to grow professionally, visit with colleagues from around the world, and enjoy the fun and excitement surrounding the events and attractions located in Savannah. The conference opens Wednesday evening, October 1, with a reception and registration. The program begins Thursday morning with a general session and presentation of the Computer Educator of the Year Award. Fun Night is scheduled for Thursday evening and will provide an opportunity to tour the city of Savannah and network with other conference participants during dinner at the Morris Center. The business luncheon will be at noon on Friday, October 3, and will include a brief business meeting,  presentation of the Ben Bauman Award for Excellence, and other conference recognition awards. The conference will end on Saturday, October 4, at noon with a conference debriefing session.

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Hotel Reservation Information

The 48th Annual IACIS International Conference is being held at the Savannah Marriott Riverfront. The group rate for IACIS is $162 for a standard Cityview room, or $182 for a Riverfront/Riverview room.  These rates are for single or double occupancy.  The charge for more than 2 people in a room is an additional $20 per person. The hotel will extend the group rate 3 days pre/post the event dates based on rate/space availability.

Hotel room rates are subject to applicable state and local taxes (currently 13% plus $1.00 city occupancy fee) in effect at the time of check-in.

The deadline for making hotel reservations is September 8, 2008. However, it is possible the hotel rooms available at the group rate may sell out prior to September, and there is no guarantee additional rooms can be made available at the group rate. Therefore, DON’T DELAY – make your hotel reservations as soon as possible.

Below are 2 online links that you can use to make hotel reservations: one for the standard Cityview room and one for the Riverfront/Riverview room. They both will come up with the group code automatically. All you need to do is enter your arrival and departure dates and the number of guests per room to begin the process.

The online link for the standard $162 Cityview room is  http://marriott.com/savrf?groupCode=iaciaca&app=resvlink.

You can also call the hotel directly to make your room reservations at  912-233-7722 or 800-285-0398.  However, you will need to provide a group code if you call the hotel directly.

• The group code is iaciaca for the standard $162 Cityview room.
• The group code is iaciacb for the $182 Riverfront/Riverview room.

Also, there are a limited number of suites available at the following group rates:

• Junior Suite for $192
• Executive Suite for $212
  
• One Bedroom Parlor Suite for $419
• Two Bedroom Parlor Suite for $529

If you wish to reserve a suite, you need to contact Danielle Wheeler, Group Housing Coordinator, at the Savannah Marriott Riverfront. Her phone number is 912-373-2010. Her e-mail address is dwheeler@marriottsales.com.

If you have any questions about hotel reservations, please contact Susan (Haugen) Behling at shaugen@uwec.edu or 601-296-9784 (home).  If she is out of town and you need immediate assistance with making hotel reservations, you can also contact Danielle Wheeler at the phone number and e-mail address shown above.

Airport-to-Hotel Transportation

Savannah International Airport (SAV) is served by the following seven American major airlines and serves approximately 4,000 arriving and departing passengers per day: AirTran, American Airlines, Continental Express, Delta, Delta Connection, Northwest Airlink, United Express, US Airways.

The Savannah Marriott Riverfront is about 10 miles from the airport (see interactive map) and is accessible via taxi.

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Conference Registration

• Early registration (paid by August 1):  $350 (includes $50 for 2009 IACIS membership dues)
• Late registration (paid after August 1):  $400 (includes $50 for 2009 IACIS membership dues)
• Retired and full-time student registration:  $250 (includes $50 for 2009 IACIS membership dues)
• Guest registration WITHOUT the Business Luncheon:  $100 (which includes the Wednesday evening reception, continental breakfasts, networking breaks, Thursday fun night activity, but NOT the Friday business luncheon
• Guest registration WITH the Business Luncheon:  $125 (which includes the Wednesday evening reception, continental breakfasts, networking breaks, Thursday fun night activity, and the Friday business luncheon

Directions for Registering Online:

Online conference registration is available at http://www.acteva.com/booking.cfm?bevaid=161270.

When you click on the link to register for the conference, you will be asked to choose an attendee type. Prior to August 1 you will have 2 options: “early registration” or “retired and student registration.”  After August 1 “early registration” will be replaced by “late registration.”

Once you select the attendee type, it will take you to the first page of the registration system. With either attendee type, you will also see the 2 options for spouse/guest registrations. If you are registering a spouse/guest, please select ONLY ONE of the 2 options for spouses/guests.

Also, please read all pages of the online registration carefully. Once you complete all pages of the registration process, you will receive an e-mail confirming your purchase. Please keep this confirmation e-mail as it is your receipt of fees paid for reimbursement purposes. There will NOT be any other receipt provided at the conference.

Payment for online registration will be via credit card only. Onsite registration may be by credit card, check or cash.

Authors! Plan to register by August 1 to have your accepted paper published in "Issues in Information Systems" or your accepted abstract published in the "Conference Proceedings." The early registration fee is available until midnight (PST) on August 1, 2008. Please plan accordingly.

Online registration will be available until midnight (PST) on Wednesday, September 24, 2008. On-site registration will be available in Savannah.

If you have any questions, e-mail Susan at shaugen@uwec.edu or call her home at 601-296-9784. Registration fees include a CD-ROM copy of Issues in Information Systems (a refereed publication), the conference proceedings, IACIS membership for the calendar year 2009, and participation in all IACIS-sponsored conference activities such as the reception, fun night, business luncheon, and refreshment breaks. Reduced registration rates are available for full-time students and retired individuals, as well as spouses/guests that may accompany you to the conference.

IACIS policy requires one unique author to be registered for each paper accepted for presentation and publication. If you are an author or co-author on more then one accepted paper, each paper must have one unique author registration to be accepted for conference presentation and publication. If multiple, same-single-author papers are submitted and accepted, only one will be scheduled for conference presentation and publication.

Conference Registration Cancellation Policy

We at IACIS recognize that at times unexpected events occur precipitating a change of plans. Upon receipt of a Conference registration, the funds are deposited to the Conference account. Included in the conference registration fee is $50 for payment of the annual IACIS dues for the coming year, and your membership file is initiated or updated. Should circumstances cause the need for a cancellation, the annual dues will be deducted from any registration refund, as membership for the year is already initiated. Conference planning includes providing hotels and printers with guarantees and deposits for food and services based on actual and anticipated registrations. Because of these commitments, refunds of paid registrations that are cancelled will be as follows:

• 60 days prior to the conference: Full refund less $50 dues
• 30 - 59 days prior to conference: Half refund less $50 dues
• less than 30 days prior to conference: No refund

Should you find it necessary to cancel and wish your paper to remain in Issues in Information Systems or the Proceedings, there will be no refund regardless of the notification date. Those receiving a full or partial refund will have their papers removed from Issues in Information Systems or the Proceedings and the Conference Program.

Please email Susan Haugen Behling at shaugen@uwec.edu if circumstances prevent you from attending the conference after you register, whether you request a refund or not. This will help Susan in her planning for conference activities.

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Conference Presentation Guidelines

To IACIS International Conference presenters:

Registration: Please register for the conference before the deadline noted in your manuscript acceptance letter to ensure the inclusion of your manuscript in Issues in Information Systems or your abstract in the Conference proceedings and scheduling on the conference program.

Sessions: Please be in your assigned room at the start of the session, even if your presentation is not first on the schedule. Each presenter will be allowed 15 or 20 minutes for their paper depending on the session schedule. Plan on limiting quantity of slides to 7-9 to ensure sufficient time to cover your research results and field audience questions. If there are multiple authors, we recommend that you select one author for presentation of the paper. Presentations must be presented according to the scheduled order and time. No swapping should occur. This lets everyone move between sessions should they wish to hear a particular presentation. The printed program is the final session schedule unless the Conference Chair initiates a change. Any change will be posted in the registration area.

Session Chair: Each session will have a session chair responsible for introducing each presenter and keeping time. Please follow session chair instructions so that everyone will have their full time allocation. If you are interested in participating as a session chair, please log in to the IACIS Conference database (http://misnt2.cob.ohiou.edu/IACISConference/ ), select the "Create/Update Account" tab, and check the "Willing to serve as a Conference session chair" box.

Please report any problems directly to Dr. Thom Luce  (luce@ohio.edu).

A/V Equipment: Each room is equipped with a laptop computer, LCD projector and screen. Please bring your presentation on either a USB Flash drive or CD-ROM. Arrive 10 minutes prior to your scheduled presentation to load your presentation onto the computer. To ensure timely presentations and avoid configuration problems, please use the IACIS-provided computers rather than your own.

Guidelines for Visuals: To make your presentation more effective, we recommend that you consider the following guidelines when preparing your slides:

• Prepare only 1-2 slides per minute of presentation.
• Use no more than 6 lines of text per slide (32 point type).
• Use no more than 6 words per line.
• Use color for effect. Be careful of using yellow, as it is often difficult to see.
• Make sure each slide reflects only one idea.
• Do not use typed notes of complex charts as a slide.
• Use bullet points to reinforce key concepts.

(Download Presentation Guidelines in .rtf file format)

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IACIS Fun Night: Savannah Style

Thursday, October 2
6:00-9:30 p.m.

Depart the Marriott by trolley for a 1½-hour tour of Savannah’s beautiful Historic Landmark District. Savannah, founded in 1733, is one of America’s most beautiful cities. Learn more about Savannah’s history, architecture and unique town plan as you ride along the riverfront, through City Market and around Forsyth Park.

After your tour, dinner will be served at the newly renovated Morris Center located near the hotel in Trustees Gardens. Enjoy a traditional low country shrimp boil to include jumbo boiled shrimp, corn on the cob, potatoes, and sausage. Baked chicken, Savannah red rice, vegetarian pasta salad and peach cobbler will also be served. A beer, wine and soft drink bar is included. Entertainment will be provided by a DJ and the Savannah Shag Club will demonstrate the dance called the shag after dinner.

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